Updated October 2026

Every approval your NSW event needs. Before council asks.

For producers and DIY organisers. Answer a few questions and get a clear list of council and agency approvals, lead times and paperwork.

Start the free checker →Read the guide

Look up a council

128

councils

approval types

agencies

Pick your council

All 128 NSW local councils, from City of Sydney to Central Darling.

Describe your event

Crowd size, alcohol, food, stages, road closures, fireworks.

Get your checklist

Every approval, which agency, and when to start. Free.

Buy the full report

The detailed PDF — timeline, documents and links — for $99 AUD.

The $99 report

What's inside the detailed report

The free checker gives you the list. The report tells you what to do about it — built specifically for your event, your council and your date.

Start with the free checker →

✓
Week-by-week action plan
Working back from your event date, with anything already inside its lead time flagged as start-now.
✓
Step-by-step for every approval
How to apply, in order, for each permit, licence and notification your event triggers.
✓
Indicative costs
Typical fee ranges for each approval so you can budget before you commit.
✓
Where to start
The official starting-point link for every requirement — no digging through council websites.
✓
Common mistakes to avoid
The pitfalls that get applications bounced back or events shut down.
✓
Master document checklist
Every certificate, plan and form you'll be asked for, in one place.
✓
Private deadline tracker
Every approval on a countdown worked back from your event date, with tick-off boxes and email reminders at 30, 14 and 7 days.

Deadline tracker — your event

Liquor licence — notification of intentions
46 days away
✓Food stall notification
Done
Road closure application
Due in 12 days
Certificate of currency
Overdue by 2 days

Countdowns, tick-off boxes and email reminders — every buyer gets one automatically.

Included with every report

A deadline tracker that stops you running out of time

Every approval has a lead time, and the clock starts the day you buy the report. Your private tracker turns the plan into countdowns worked back from your event date — sorted by urgency, with a "start now" flag on anything already inside its lead time.

And you don't have to keep checking: email reminders land in your inbox at 30, 14 and 7 days before each deadline, so nothing sneaks up on you.

✓Colour-coded countdowns: on track, due soon, overdue.
✓Tick things off as they're done — it remembers.
✓Email reminders at 30, 14 and 7 days before each deadline.
✓A private link you can share with your co-organiser or client.

Built for the people who actually run events

Producers & event companies

Quote clients with confidence and stop losing days to council phone queues.

DIY organisers

Markets, weddings, fundraisers and community days — know what you're on the hook for before you book suppliers.

Venues & hirers

Hand hirers a clear picture of what their event needs on your land.